The Melanin Agency (TMA) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.melanin-agency.com, and we only collect and use your personal data as described in this Privacy Policy. Any personal data we collect will only be used as permitted by law.
Please read this Privacy Policy carefully and ensure that you understand it. By using our website, you agree to this Privacy Policy.
Information About Us
Our Site is operated by TMA, an employment agency.
Registered address: 124 City Road, London, EC1V 2NX, United Kingdom.
Data Protection Officer: J Potter.
Email address: info@melanin-agency.com.
Telephone number: +44 (0)207 438 2099.
Postal address: 124 City Road, London, EC1V 2NX, United Kingdom.
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites, and we advise you to check the privacy policies of any such websites before providing any data to them.
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified, in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. This includes obvious information such as your name and contact details, but also less obvious information such as identification numbers, IP addresses, and other online identifiers.
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data.
b) The right to access the personal data we hold about you (Part 9 explains how to do this).
c) The right to have your personal data rectified if it is inaccurate or incomplete.
d) The right to be forgotten – to ask us to delete or dispose of your personal data.
e) The right to restrict processing of your personal data.
f) The right to object to us using your personal data for specific purposes.
g) The right to withdraw consent at any time, where we rely on your consent to process your data.
h) The right to data portability, allowing you to ask for a copy of your personal data to reuse elsewhere.
i) Rights relating to automated decision-making and profiling (we do not use your personal data in this way).
For more information, or to exercise your rights, please contact us using the details provided in Part 10.
We collect minimal personal data. We do not place cookies on your device, nor use any other form of data tracking.
However, our Site automatically collects some technical information (such as your IP address, browser type, and operating system). This is non-identifiable information, collected solely for the technical operation of our Site.
If you contact us via email, we may collect:
We process this data under Article 6(1)(f) of the UK GDPR – for the purpose of legitimate business interests (i.e., to ensure the proper functioning of Our Site).
If we require further consent to use your data, we will process it under Article 6(1)(a), meaning we will seek your explicit consent before using the data for any particular purpose.
Any personal data we collect will be processed securely and only stored for as long as necessary in light of the reason(s) for which it was first collected. We will ensure that your rights under the Data Protection Legislation are protected at all times.
Emails or other communications containing your personal data will be stored for no longer than 24 months after the issue has been resolved or the purpose for which the data was collected has been fulfilled. This retention period allows us to address any follow-up queries, ensure compliance, and manage any potential legal obligations. After this period, all personal data will be securely deleted or anonymised.
We will not retain any unnecessary data beyond what is required to fulfil its purpose.
We do not share your personal data with third parties, except as described in Part 7 or when legally required.
We will store your personal data within the UK, ensuring that it remains under the protection of the Data Protection Legislation.
We will not share your personal data with third parties, except in the following circumstances:
If you want to know what personal data we hold about you, you may request access in writing (this is known as a “subject access request”). Please contact us as outlined in Part 9.
We will respond within one month, unless the request is complex, in which case we will inform you and extend the response time by up to two more months. There is a £20 administration for all requests and the fee can be more if it is deemed manifestly unfounded or excessive.
To contact us about your data or data protection, including making a subject access request, use the details in the Let’s Connect section below and mark all queries for the attention of J Potter.
We may update this Privacy Policy from time to time.
Any changes will be posted on our Site, and you will be deemed to have accepted the updated terms when you next use the site. This Privacy Policy was last updated in October 2024.
